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Case Studies

Archdiocese of Lublin

How we created a modern Church E-Administration System for the Archdiocese of Lublin

As part of this project, our team was involved in the design and implementation of a modern ERP platform for the Archdiocese of Lublin.

Our activities included analysis of the client's needs, development of an intuitive user interface and integration with existing church systems.

A key element was the creation of a central data management system that enables effective planning, monitoring and coordination of the administrative activities of the Archdiocese.

In addition, we provided staff training to ensure a smooth transition to the new system and delivered technical support and maintenance of the platform.

SERVICES

Product Discovery

Process Mapping

API Development & Integrations

Software Care & Maintenance

Software Tailored to Your Business

TECHNOLOGY

Angular

UX/UI

PHP

"I don't have to search for documents in the archives anymore, I just have to go into the right module and search!"

Maria

Curia employee

Need to facilitate management and digitisation

The primary aim was to digitize the management processes of the Curia.

This initiative was driven by the need to streamline administrative tasks, enhance record-keeping, and improve overall efficiency. Users expressed a strong desire for a system that could facilitate easy access to documents, provide a centralized database for parish records, and automate routine tasks such as scheduling, communications, and reporting.

The need for secure and efficient handling of sensitive information, coupled with the capability to integrate seamlessly with existing church management software, was also highlighted.

By addressing these needs, the Church E-Administration System aimed to modernize curial operations, reduce manual workload, and foster a more organized and transparent administrative environment.

Church management in an extremely friendly and modern version

Church E-Administration System is designed to streamline and enhance the management of all administrative and religious affairs within a religious organization.

This comprehensive solution facilitates seamless communication between central administrative bodies, individual parishes and priests, ensuring efficient and effective operations.

The system facilitates direct and transparent communication between the central administrative organs and parishes.

Priests and parish staff can quickly receive updates, directives, and information from higher administrative levels, ensuring consistent and coordinated actions across the organization.

Created system centralizes the management of all church-related activities. It provides essential tools for maintaining accurate records of sacraments, parishioners, and events, ensuring that administrative tasks are performed efficiently and effectively.

Streamlining the administrative work

The Central Modules for Curia within the system are designed to provide comprehensive administrative tools for managing the various departments  and operations of the Bishop's Curia.

These modules facilitate efficient administration, enhance transparency, and ensure the smooth functioning of diocesan activities. Kościół App provide the essential tools for managing the complex and diverse activities of the Bishop's Curia.

By integrating various administrative functions into a single, user-friendly platform, these modules enhance the efficiency, transparency, and overall effectiveness of diocesan administration.

By integrating our digitized tools, the system not only simplifies administrative tasks but also strengthens the bonds between priests, hierarchs, and parishioners. It creates a more connected, informed, and engaged community

Robust tool for vast needs

The system comprises 45 modules and 25 e-services, ensuring that every aspect of church administration and community engagement is efficiently managed, from top-level governance to day-to-day parish activities.

We've created Sacraments easier than ever

Parishioners can enroll for sacraments through their personal accounts. Throughout the entire process, they have full visibility of their application status.

Additionally, they can be messaged if they need to fill out any additional forms or provide more information. Contributions for sacraments can also be managed through the parishioner's account.

This streamlined system allows for secure and convenient payment processing, ensuring that all necessary contributions are handled efficiently. Parishioners will receive notifications and reminders regarding any pending payments, ensuring that all requirements are met promptly.

Cut costs with internal CMS system

Using the built-in CMS system, each parish can create a modern website within a cohesive network of sites, all integrated into the Archdiocese's ecosystem.

This centralized approach has significantly reduced maintenance costs for parish webpages, or in some cases, eliminated the need for maintenance altogether, while having it always up to date all the time.

Centralised planning and monitoring

Thanks to calendar and liturgical modules, all important events, sacraments and masses can be centrally planned and scheduled.

Stay organised with the pilgrimages, camps and youth events planned in advance.

With event planning modules, you are given with a comprehensive tool enabling to plan, describe, collect admissions and payments.

With easy to use CMS module, all events can be managed within organizing parish or Archidiocese administration department.

Closer to the community

Church e-administrative system empowers priests and hierarchs to be closer to their parishioners by utilizing digitized tools designed to foster deeper connections, streamline communication, and enhance participation in parish life.

Priests can communicate directly with parishioners through the system, sending personalized messages, updates, and spiritual guidance. This direct line of communication ensures that parishioners feel connected and supported.

Important announcements, such as service times, community events, and urgent notices, can be quickly disseminated to all members, ensuring everyone stays informed and engaged.

Cohesive finances

Payment settlement e-services are interconnected between parishes and archidiocese.

The system provides comprehensive visibility into all contributions and collections conducted across parishes.

This includes detailed tracking and reporting features that allow parish administrators to monitor financial transactions with ease.

With this automated functionality, parishes can ensure timely and accurate contributions, enhancing financial management and transparency.

The system also includes customizable notifications and reminders to keep everyone informed and on schedule, further supporting efficient financial oversight.

It’s all digital now

From registering for sacraments and planning services and trips, to managing properties, historical sites, and the finances of the entire diocese, every aspect of the administrative and organizational life of the community is available in digital form.

Priests and administrators benefit from streamlined processes, centralized data management, and robust tools that support effective decision-making and resource allocation.

This digital transformation ensures that the church can meet the evolving needs of its congregation while preserving its rich traditions and heritage.

"Being able to sign up my children for sacraments like Baptism or First Communion without leaving home is really great."

Andrzej

The faithful in a parish using the Church E-Administration System

"I don't have to search for documents in the archives anymore, I just have to go into the right module and search!"

Maria

Curia employee

Need to facilitate management and digitisation

The primary aim was to digitize the management processes of the Curia.

The need for secure and efficient handling of sensitive information, coupled with the capability to integrate seamlessly with existing church management software, was also highlighted.

By addressing these needs, the Church E-Administration System aimed to modernize curial operations, reduce manual workload, and foster a more organized and transparent administrative environment.

Church management in an extremely friendly and modern version

Church E-Administration System is designed to streamline and enhance the management of all administrative and religious affairs within a religious organization.

This comprehensive solution facilitates seamless communication between central administrative bodies, individual parishes and priests, ensuring efficient and effective operations.

The system facilitates direct and transparent communication between the central administrative organs and parishes.

Priests and parish staff can quickly receive updates, directives, and information from higher administrative levels, ensuring consistent and coordinated actions across the organization.

Streamlining the administrative work

The Central Modules for Curia within the system are designed to provide comprehensive administrative tools for managing the various departments  and operations of the Bishop's Curia.

Robust tool for vast needs

We've created Sacraments easier than ever

Parishioners can enroll for sacraments through their personal accounts. Throughout the entire process, they have full visibility of their application status.

Cut costs with internal CMS system

Using the built-in CMS system, each parish can create a modern website within a cohesive network of sites, all integrated into the Archdiocese's ecosystem.

Centralised planning and monitoring

Thanks to calendar and liturgical modules, all important events, sacraments and masses can be centrally planned and scheduled.

Closer to the community

Cohesive finances

Payment settlement e-services are interconnected between parishes and archidiocese.

It’s all digital now

"Being able to sign up my children for sacraments like Baptism or First Communion without leaving home is really great."

Andrzej

The faithful in a parish using the Church E-Administration System

And how can we be of service to your success?

Familiarise yourself with our services and, showing spartan doggedness, let's achieve success together with our solutions!

Product Discovery

A workshops to help understand user needs and business requirements for a product. Participants use a variety of techniques to explore, define and understand the issues faced by their target audience, leading to a shared vision for the product and setting a direction for its development.

Process Mapping

A service involving detailed diagramming and analysis of your company's business processes. It helps to identify inefficiencies, improve workflow and increase productivity. Thanks to process mapping, you will gain a clear picture of how your organisation functions, which will enable you to implement optimal solutions.

API Development & Integrations

Design, development and implementation of programming interfaces (APIs) and integrations of external systems with existing applications or platforms. It provides system flexibility and scalability by enabling communication and data exchange between different applications or services to optimise resource utilisation and streamline business processes.

Software Care & Maintenance

Ongoing technical support, updates, bug fixes and optimisation of existing software. Through regular maintenance activities, we ensure system stability, security and performance, allowing customers to focus on their core business objectives.

Body Leasing

Hire experienced IT experts from outside the company for a limited period of time to assist with projects or provide support in areas requiring expertise. This allows the company to benefit from the expertise of specialists without having to hire them on a permanent basis, allowing it to manage its human resources efficiently and adapt them to current project needs.

MVP Development

Effectively developing a Minimum Viable Product (MVP) - the first version of a product that contains the key features and functions necessary to test its concept in the market. Our team of specialists design, program and test MVPs to ensure our clients get their product to market as quickly as possible, gathering customer feedback and iterative improvement, helping to minimise investment risk and accelerate product development processes.

Consulting & Auditing

Comprehensive audit, IT and artificial intelligence consultancy. Our team of specialists helps clients analyse, plan and implement innovative IT and AI solutions tailored to their individual needs and business objectives. With our support, companies can use the potential of modern technology more effectively, increasing their competitiveness and achieving better results.

Landing Page

Design and implementation of landing pages that are optimised for maximum conversion. We create pages that not only attract users' attention, but also effectively lead them to take the intended action. Modern design, full responsiveness and fast loading, promoting the effectiveness of marketing campaigns. Our approach ensures that each site is tailored to your business and its audience, maximising engagement and results.

Software Tailored to Your Business

Providing a personalised IT solution that perfectly matches the needs and requirements of your business. This provides you with a dedicated tool that integrates perfectly with your business processes, ensuring efficiency, time savings and increased productivity.

Ecommerce B2B & B2C

A service for designing and implementing advanced sales platforms for businesses and individual customers. We offer solutions tailored to the specific needs of the business to effectively manage sales, increase reach and improve the shopping experience of customers. With our services, your business can grow quickly and effectively in the e-commerce market.

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